Board of Trustees
Travel Policy for Trustees
Trustees should seek outside funding to attend ISOC Board meetings, planning meetings and other ISOC events. If outside funding is not available, the trustee must request assistance from ISOC prior to the event. No reimbursements for travel will be made without prior approval. Requests for funding should be directed to ISOC's Director of Finance.
Air Travel
- ISOC reimburses at economy rates for a round trip ticket from the trustee's home city to the ISOC event.
- If the trustee wish to fly business or first class, he (she) must use personal frequent flyer miles to upgrade.
- Trustees are encouraged to purchase tickets over the Internet and to utilize discount sources such as cheaptickets.com, expedia.com, travelocity.com, etc.
Hotel
- Generally ISOC gets a special group rate booking a block of rooms for an ISOC event.
- Check the following web sites for Internal Revenue approved per diems for lodging for your travel area. Although, the web sites are not IRS sites, the service does recognize per diems listed from both sites
- Domestic Per Diems
Meals & Incidentals
- Generally, meals are provided at ISOC meetings.
- If it is necessary for trustees to incur additional expenses for meals or incidentals during an ISOC event, they are encouraged to use discretion, since expenses must be both reasonable and necessary to be a deductible business expense.
- The per diems referred to above contain a section on "M&I" and can be used for guidance.
- The Internet Society reserves the right to deny reimbursement for any and all expenses which it deems to be unreasonable in nature.
