Board of Trustees
Minutes of Meeting 42
23 November 2004, Conference Call
Author: S. Bradner Date: 2004-11-23 Committee: BOT Document: 04-42 Status: Unconfirmed Maintainer: S. Bradner Access: unrestricted
The ISOC Board of Trustees met via teleconference from 3:07 pm to 5:00 pm on 23 November 2004, proper notice having been provided to the Board of the meeting.
The following members of the Board of Trustees were present on the conference call:
- Fred Baker
- Steve Crocker
- Rosa M. Delgado (joined the call after the PIR board selection topic)
- Erik Huizer
- Veni Markovski (joined the call after the PIR board selection topic)
- Desiree Miloshevic (joined the call after the PIR board selection topic)
- Glenn Ricart
- Lynn St. Amour (President)
- Stephen Squires
- Patrick Vande Walle
- Margaret Wasserman
Apologies were received from Pindar Wong.
Also present was:
Scott Bradner (Secretary)
The Chair of the ISOC board called the meeting to order at: 3:07 pm US EST.
I - Selecting PIR board Members
The board discussed various candidates for the PIR board.Glenn moved that the ISOC BoT elect Eva Frolich, Susan Estrada, and Barbara Fraser to the PIR board. Steve Crocker seconded the motion.
The motion passed unanimously.
Resolution 04-08: Selecting PIR board members
RESOLVED that the ISOC select Eva Frolich, Susan Estrada, Barbara Fraser for the PIR board.
At this point Veni, Rosa and Desiree joined the teleconference.
II - ISOC Ad-hoc Board Committees
Steve recommended that the Ad-Hoc committees be reviewed annually.
II (A) - ISOC IASA Committee
The Board discussed a proposed charter for an Ad-Hoc ISOC IASA Committee offered by Margaret. (appended) Margaret moved to establish an ISOC IASA Committee using the draft charter she proposed. Glenn seconded the motion. The motion passed unanimously.
Resolution 04-09: Establishing an Ad-Hoc ISOC IASA Committee
RESOLVED that the ISOC Board establish an Ad-Hoc ISOC IASA Committee using the charter proposed by Margaret Wasserman.
The board then discussed possible chairs for the Ad-Hoc ISOC IASA Committee. Fred then selected Steve Crocker as the chair of the Ad-Hoc ISOC IASA Committee.
II (B) Project Proposal Committee
The Board discussed a proposed charter for an Ad-Hoc Project Proposal Committee offered by Desiree. The board decided to further discuss the proposed charter on the extended Board list and revisit the creation of the committee during the upcoming board budget teleconference.
II (C) Chapter committee
The Board discussed a proposed charter for an Ad-Hoc Chapter Committee proposed by Patrick. The board decided to further discuss the proposed charter on the extended Board list and revisit the creation of the committee during the upcoming board budget teleconference.
II (D) PIR Committee
The Board discussed a proposed charter for an Ad-Hoc PIR Committee proposed by Steve Crocker. (appended) Steve moved to establish an Ad-Hoc PIR Committee using the draft charter he proposed.
Margaret seconded the motion. The motion passed unanimously.
Resolution 04-10: Establishing an Ad-Hoc PIR Committee
RESOLVED that the ISOC Board establish an Ad-Hoc PIR Committee using the charter proposed by Steve Crocker.
The board then discussed possible chairs for the Ad-Hoc PIR Committee. Fred then selected Glenn as the chair of the Ad-Hoc PIR Committee.
The chairs of the newly established committees were requested to suggest members of their committees for approval by the Board.
III - ISOC Internet Collaboration Committee
Lynn described the operation of the Internet Collaboration Committee. She pointed to a pro-forma charter for the group.(appended) This item was presented for information.
The chair entertained a motion to adjourn at 5:00pm. Steve Crocker
moved to adjourn. Glenn seconded the motion. Fred then adjourned the meeting.
Summary of Resolutions
Resolution 04-08: Selecting PIR board members
RESOLVED that the ISOC select Eva Frolich, Susan Estrada, Barbara Fraser for the PIR board.
Resolution 04-09: Establishing an Ad-Hoc ISOC IASA Committee
RESOLVED that the ISOC Board establish an ISOC IASA Committee using the charter proposed by Margaret.
Resolution 04-10: Establishing an Ad-Hoc PIR Committee
RESOLVED that the ISOC Board establish an Ad-Hoc PIR Committee using the charter proposed by Steve Crocker.
Proposed Committee Charters
ISOC IASA Committee - Submitted by Margaret Wasserman
1. Date of adoption of this charter by the ISOC Board of Trustees: 23rd, 2005
2. Authorization
The ISOC IASA Committee is authorized by resolution of the Board of Trustees.
3. Purpose
The ISOC IASA Committee is a temporary committee formed to represent the ISOC Board in discussions and operational decisions pertaining to the IETF Administrative Restructuring (AdminRest) effort and the formation of the IETF Administrative Support Activity (IASA) as an IETF-controlled activity within ISOC.
This is a special-purpose committee intended to handle the discussions and activities surrounding the IASA transition. It is expected that this committee will disband when the IASA activity reaches stable operation within ISOC.
The ISOC IASA Committee is expected to:
- Closely track developments in the IETF AdminRest and IASA activities
and keep the full Board apprised of significant developments. - Determine and publish ISOC's formal responses to questions or issues
regarding the IETF AdminRest activity and/or the formation of IASA. - Work with the IASA Transition Team to formalize a 2005 budget for the
ISOC Standards Pillar, based on the expected IASA budget. - Consider possibilities for specific fund raising activities related to
the IETF AdminRest/IASA process, propose those activities to the full Board, and initiate those activities as appropriate. - Determine appropriate financial controls, approval processes and
accounting practices for the IASA activity, subject to approval by the full Board. - Develop and publish Board communications to the ISOC Advisory Council
or ISOC members regarding AdminRest and IASA, as appropriate.
4. Membership
The committee will consist of the IASA Committee Chair, the ISOC President/CEO, the ISOC Treasurer and up to three other ISOC Board members. The IASA Committee Chair will be selected by the Chairman of the ISOC Board in consultation with the full Board. The Committee Chair will then be responsible for selecting the remaining committee members, subject to formal Board approval.
5. Reporting
The IASA Committee is a convenience of the ISOC Board. Although the IASA committee is authorized to speak and act on behalf of the full Board when necessary, this committee is not authorized to keep any substantive information confidential from the remainder of the ISOC Board.
Minutes shall be kept of ISOC IASA Committee meetings showing the topics discussed and decisions made. Minutes and supporting materials provided to the ISOC IASA Committee shall be distributed to all ISOC trustees as soon as practical after the meeting is held, and normally within 7 days.
A separate mailing list will be set-up for IASA Committee communications, and the archives of that mailing list will be open to all Board members.
The Chair of the IASA Committee shall report on committee activity at each full meeting of the Board.
PIR Committee - Submitted by Steve Crocker
Purpose
The purpose of this committee is to facilitate understanding of PIR and its operation. Specifically, the committee seeks to understand the basic financial and business operation of PIR, develop expectations of revenue, surplus and expenses, understand the relationships between PIR and its partners, particularly Afilias and UltraDNS, and understand its activities aside from regular business operations, particularly its participation in policy-related activities.
The committee will understand the alignment of those activities with ISOC's policies and activities, coordinate leveraging of brands, messaging, positioning, etc, review performance against primary external commitments to ICANN and the community, and recommend candidates to fill vacancies on the PIR board.
Structure and Operation
This committee will consist of a subset of the ISOC board to be determined by the full board. It should probably include all of the ISOC board members who are also PIR board members, but this can be left to practice instead of rule.
The committee should take time to understand PIR on its own terms, meeting with both the PIR board and staff and studying its documents - marketing, operations, budget, etc. The committee should also spend some time understanding the role of its key partners, Afilias and UltraDNS. The committee also needs to understand the operation of ICANN and its role in overseeing gTLDs in general and .ORG in particular.
The committee has two, intertwined, key roles. It has to understand PIR and whatever PIRissues need attention from ISOC, and it has to communicate those issues to the full ISOC board. The committee needs to keep in mind what level of detail the full ISOC board wants to be apprised of and on what frequency.
It is expected the committee will meet more frequently than the full board and will report to the board at least as often as each meeting. It may also report in between board meetings.
The committee is not chartered to give direction to PIR. In arranging interactions with PIR, it should coordinate closely first with those ISOC board members who sit on the PIR board, and then with PIR management in accordance with whatever procedures they prefer.
ISOC Internet Collaboration Committee - Submitted by Lynn St.Amour
1. Date of adoption of this charter by the ISOC Board of Trustees:
This committee was modeled after some informal meetings held during Q3 and Q4 of 2003 in preparation for WSIS I which was held in December 2003. It was informally agreed in February 2004 by ISOC's Board of Trustees and began more formal operations in April 2004.
2. Authorization
The formation of this committee was informally agreed (i.e. no resolution was passed).
3. Purpose
The ISOC Internet Collaboration Committee is a temporary committee formed to work with ISOC to give input to our directions, position statements, etc. with regards to various Internet Governance activities, notably WSIS http://www.itu.int/wsis/, WGIG http://www.wgig.org/ and
developments in the ITU arena. The Committee lends depth and breadth
to ISOC and our activities in these areas.
The Committee is also expected to be a resource and 'sounding board' for the various organizations and individuals represented on the Committee.
Policy decisions or position statements remain the responsibility of each organization/individual and are expected to be vetted as determined by each organization's individual processes. In ISOC's case, any new positions would be brought before the ISOC Board to be vetted as appropriate.
At this time the Committee has no outside standing or representation and this is not advised. Our position is that we're stronger as a number of individual organizations working together collaboratively.
It is expected that this committee will disband when the Internet Governance or WSIS and WGIG activities reach an appropriate state.
Specifically for ISOC, the ISOC Internet Collaboration Committee is expected to support the areas below. Note this will be facilitated by the activities of the Committee but is not the direct responsibility of the committee. That will be the responsibility of ISOC staff.
- Closely track developments in the Governance/WSIS/WGIG activities and
keep the full Board apprised of significant developments. - Determine and publish ISOC's responses to issues arising from the
activities mentioned above. - Develop and publish communications to the ISOC Advisory Council or
ISOC members regarding Governance/WSIS/WGIG/ITU, as appropriate.
4. Membership
The ISOC Internet Collaboration Committee is chaired by the ISOC President & CEO, but this is expected to move to the Sr. Policy Manager when hired. You will note the committee is quite large but given schedules and the expected duration of these activities this is deemed to be a good thing.
The Committee members are:
ISOC Board of Trustees Chair - Fred Baker
ISOC President & CEO - Lynn St.Amour
ISOC Board of Trustees - Pindar Wong
ISOC Board of Trustees - Rosa Delgado
ISOC Board of Trustees - Veni Markovski
ISOC Board of Trustees - Desiree Miloshevic
IAB Chair - Leslie Daigle
IETF Chair - Harald Tveit Alvestrand
ICANN General Manager, Global Partnerships - Theresa Swinehart
ICANN President & CEO - Paul Twomey
Number Resource Organization (NRO) Chair /APNIC - Paul Wilson
AfriNIC - Pierre Dandjinou or Adiel Akplogan - TBC
ARIN CEO - Ray Plzak
LACNIC - Raul Echeberria
RIPE NCC CEO - Axel Pawlik
Root server liaison - Joao Damas
Root server liaison - Johan Ihren
ISOC Org. member AC Chair - Ed Juskevicius
PIR - VP Policy & Law - David Maher
GIPI - George Sadowsky
ISOC/ICANN - Alejandro Pisanty
ISOC VP of Public Policy - Mike Nelson
ISOC VP of Individual Members and Chapters - Jim Galvin
ISOC Sr. Program/Communications Manager - Peter Godwin
ISOC Director of Membership - David McAuley
ISOC Sr. Program Manager - Mirjam Kuehne - Administrative support
5. Reporting
ISOC Internet Collaboration Committee
As stated above, policy decisions or position statements remain the responsibility of each organization/individual and are expected to be vetted as determined by each organization's individual processes. In ISOC's case, any new positions would be brought before the ISOC Board to be vetted as appropriate.
This committee is not authorized to keep any substantive information confidential from the remainder of the ISOC Board.
Minutes are kept of these meetings showing the topics discussed and
decisions made. A mailing list has been set-up for this committee, and
the archives of that mailing list will be open to all Board members.
Minutes shall be distributed to all ISOC trustees as soon as practical after the meeting is held, and normally within 7 days.
The Chair of the Committee shall report on committee activity at each full meeting of the Board.
